Author Archives: Pat Weaver

PMOZ Excitement

The 2013 Project Governance and Controls Symposium held in Canberra last week was a great success – and planning for 2014 is underway, based on our first event, the Autumn Symposium in Canberra will become a highlight in the project controls and governance communities annual calendar!

Now to move onto PMOZ – PM Global’s major spring conference. We have been working hard on a revamp to make the program more flexible, accessible and exciting and moved to a city centre venue.

PMOZ 2013 will be held at the Grand Hyatt , Collins St., Melbourne from the 17th to 16th September (see more: http://www.pmoz.com.au/).

And, the framework for the conference program has been completely updated:

Tuesday Outline

Tuesday Outline

Wednesday Outline

Wednesday Outline

Early risers can attend an extended morning session on one or both days, and on Tuesday there is an extended twilight session.

‘9-to-5ers’ attend the normal PMOZ conference and for the dedicated ‘Dawn to Duskers’ you have access to everything an maximise PDUs ……

Each day starts with a focused workshop available to Early Birds and ‘Dawn to Duskers’ and there’s a similar twilight workshop on Tuesday for the Twilighters and ‘Dawn to Duskers’. Each workshop topic will be backed up by focused papers on the same general topic in the rest of the ‘half day’. Some of the options being considers for these three focused streams include :

  • Business requirements and the role of BAs
  • Positive dispute management – use facilitated options to avoid a costly fight.
  • Change management and value – the critical back end of project delivery
  • Project management in ‘Not for Profit’ and volunteer organisations with a focus on disaster recovery.

Four potentially hot topics and only three half days, we still have decisions to make……

In addition, the three main focuses of PMOZ remain in the program as well:

  • Projects in organisations, focused on project governance, innovation, portfolio and program management, leading to the delivery of benefits and value.
  • Planning and controls, focused on the tools and techniques required for effective project and program management. If the topic is a tool, technique or process used in project, program or portfolio management this stream is place to be!!
  • People and the profession, focused on the people side of project and program management, all of the hard to use soft skills.

As in previous years, a blend of academic and practitioner papers will be presented on a wide range of topics within each theme. The call for abstracts is being extended to allow time for potential presenters to adjust to this new structure – all papers and suggestions are welcome.

Attending this new, dynamic and exciting event is altogether different – first you need to decide which registration option is best for you and then nearer to the day, which of the streams to attend during your time at the conference, there has always been a choice of excellent presentations – it has now become more challenging! Perhaps we need a workshop on decision making? Alternatively you can use our White Paper on Decision Making to help you choose.

We look forward to seeing you in September.

Earned Schedule comes of Age

2013 is the 10th anniversary of the publication in The Measurable News (March & Summer 2003) of Walt Lipke’s seminal paper Schedule is Different, introducing the concept of Earned Schedule (ES) to the world. This milestone was celebrated at the inaugural Governance and Controls Symposium held in Canberra earlier this month.

One of the notable features around ES has been the amount of hostility towards the concept generated by traditional Earned Value advocates (for an overview of ES see: http://www.earnedschedule.com/).

Everyone who understands EV recognises traditional EV is a very useful cost predictor and also recognises that the traditional SPI and SV calculations lose relevance later in the life of a project and fail completely if the project overruns time (ie, in approximately 80% of projects SPI and SV are less then optimal). To resolve this problem, the traditionalists suggest ‘looking to the CPM schedule’ for answers and decry ES.

Unfortunately, whilst a reliable and accurate CPM schedule is a critical underpinning of any competent EV system, CPM itself is a ‘wildly optimistic process’, see: http://www.mosaicprojects.com.au/Resources_Papers_117.html

One step towards eliminating this destructive debate was achieved this month – at last there is definitive research that validates ES as a technique. A research thesis from the AFIT (US Air Force Institute of Technology) Masters student, Capt Kevin Crumrine compares EVM and Earned Schedule indicators on US DoD ACAT 1 programs (for non-military types – ‘big’ programs). The thesis documents a series of five descriptive statistical tests conducted on the Earned Value data for 64 Acquisition Category (ACAT) I MDAP’s. The research found that Earned Schedule was a more timely predictor of schedule overages than Earned Value Management.

Unfortunately the statistical data did not compare ES with the CPM predictions. The thesis notes ‘One shortcoming to this research is the inability to map the Earned Schedule data to the critical path, but we consider Earned Schedule to be a strong tool for schedule prediction at the summary/contract level.’ The stated reason was ‘Our example produced earned value data no deeper than the Work Breakdown Schedule (WBS) level 3 (ex: WBS Element 1.2.3). The Critical Path data is collected much deeper, as detailed as WBS level 7 (ex: WBS Element 1.2.3.4.5.6.7). This disconnect prevented us from conducting a detailed analysis’

My feeling is the detailed nature of Capt Crumrine’s analysis meant the researcher could not see the ‘wood for the trees’. The only date that really matters on most projects/programs is the completion date! The level the data is collected at does not matter; neither does the activity/work package that that actually drives the final completion. What matters is the end date!!! The fact ES is a better predictor then EV should be 100% accepted and proved by now, and if not this detailed thesis should remove any residual doubts.

What is not proved is does ES provide a more reliable end date than CPM? My assessment outlined in Why Critical Path Scheduling (CPM) is Wildly Optimistic is that ES should be more accurate. Given the mass of data collected by Capt Crumrine it would be a pity if this last step is not applied by a future researcher.

The key role of CPM is (or should be) making the best use of the currently available resources on a project – this is the antitheses of predicting outcomes based on current trends in the way ES does. All that’s needed is another Masters candidate!!

Capt Kevin Crumrine’s thesis, ‘A Comparison of Earned Value Management and Earned Schedule as Schedule Predictors on DoD ACAT I Programs’ is now in the CPM electronic library at http://www.evmlibrary.org/library/Crumrine%20Final%20Thesis.pdf. If you are into analysis it is well worth the read.

Project Surveillance from an Expert!!!

Lisa-Wolf_webLast year at PMOZ 2012, I had the pleasure of listening to Lisa Wolf outlining the approach to project surveillance and health checks she has introduced and manages at one of the world’s foremost consultancy firms, Booz Allen Hamilton. Lisa’s presentation packed in more good advice than most people manage in a week!

This year Lisa is back in Australia at the PMI Australia Conference, Sydney Convention and Exhibition Centre: 1 – 3rd May 2013. Her Master Class on the 3rd May is a must attend for any PMO manager, Project Director or Project controls professional.

Lisa’s master class focuses on the approaches she has adopted and the lessons learned in setting up an internal project management surveillance function within Booz Allen Hamilton’s as well as her extensive experience assisting US Government agencies and other clients.

The term surveillance is derived from the French word ‘surveiller’ and has a military pedigree. It refers to keeping watch on a location or person. In the case of project management, the notion of surveillance begs the question, “What do you watch?” Observing a project manager first hand is unnecessarily overbearing and may not be warranted. What you can watch is a project manager’s outputs from baseline establishment through project execution, as well as the people, processes, and tools in place to ensure appropriate monitoring and control processes are effective.

During the workshop, Lisa will explore the ‘best practices’ that are essential for successfully establishing a helpful and supportive surveillance function, including the essential processes, procedures, and vital internal relationship-building will be explored. She has proved effective and helpful surveillance will improve project performance – you too can learn the secrets!

For more information see: http://www.pmi.org.au/masterclass/.

I’m certainly looking forward to catching up with Lisa in Sydney where I’m presenting our paper Communication ≠ Engagement on the 1st day.

I encourage you to take advantage of this unique opportunity to learn from a ‘master’ and look forward to seeing you in Sydney.

Project Governance and Controls Symposium

Canberra hosted the inaugural Governance and Controls Symposium this week – it was a relatively small event packed with highlights.

The first PTMC (Project Time Management Certificate) workshop to be held in Australia – based on feedback from the attendees, this will grow to become a very popular training.

A free networking evening looking at the future of ‘project controls’ in Australasia. During the meeting the final wind-up of the Australian Performance Management Association was completed.

The main symposium included three outstanding key note addresses supported by stream papers and an engaging panel session.

The two days of concentrated learning and discussion were finished with animated networking sessions. All together an intense and enjoyable two days for both project controls professionals, and the executive managers responsible for governing this area of an organisation’s business. Two of the key outcomes from the Symposium were:

  • Gary Troop, the President of the newly independent College of Performance Management (CPM) and symposium key note speaker announced a limited time offer to anyone in Australia to join the for US$25.  The CPM was a part of PMI from 1999 to 2012 but has reverted to an independent status to better serve the needs of the Earned Value community.  The College has a major on-line library of EV publications and plans to develop its conferences and webinars on a global basis – there is even talk of establishing an Australian Chapter – to be part of the exciting new development visit www.mycpm.org/aus and become part of the worlds leading EV community.
  • The project controls professionals present in Canberra expresses a strong desire to see a network established to link all of the various ‘controls focused’ components within professional associations such as AIPM and PMI, independent bodies such as CPM and Planning Planet and individual controls professionals to help raise the profile of project controls, amplify the message from any one component member, and through the network assist in career development and finding the ‘right person’ for work when needed.

To help with this initiative, PM Global are starting to plan the second Symposium to be held in Canberra at around the same time in 2014 and discussions are underway to frame a proposal for a ‘no cost’ network designed to meet the needs of the ‘controls community’.

There’s a lot to do to maximise the gains made this week – watch this space……

In the meantime, if EV and /or ES is your ‘thing’ the US$25 offer is limited and needs prompt attention!  And to understand the link between controls and project governance see: http://www.mosaicprojects.com.au/Resources_Papers_172.html

Thoughts on Climate Change

There has been an interesting debate running within the Australian Institute of Company Directors ‘closed’ Linked-In group. This post is an abstract of some of the more salient points that I feel should be in the wider community. A lot of the material may be common sense, but common sense is ‘that which is commonly considered right and proper when observed’, not ‘that which anyone and everyone has already thought of’.

My view expressed in the discussion is that the managers and directors of organisations destined to fail in the next 5 to 10 years will continue to pretend the climate is not changing (the cause of the change is irrelevant). This phenomenon of refusing to accept what is gradually becoming the ‘blindingly obvious’ is not uncommon among boards – there are still people who don’t accept smoking causes disease because only 50% of long term smokers are killed by the habit and they know someone who has smoked for 40 years and is still healthy… And whilst acceptance of the lethal effects of asbestos fibres are now more widely acknowledged, the mounting evidence of the danger was ignored by boards, architects and engineers for decades preferring short-term expediency over long term risk management.

Anyone with a basic grasp of science knows it is impossible to ‘prove’ climate change in advance; predictions are always based in probability. The simple facts of science are:

Fact 1 – there is no proof of any theorem in physics – all the scientists can state is that based on observation and experiment they have not been able to disprove the concept to date. The transition from Newton’s ‘gravity’ to Einstein’s ‘relativity’ to the 98% certainty Higgs Boson has been discovered is a case in point. Climate science is no different.

Fact 2 – there is overwhelming evidence the climate is changing significantly – the immediate consequences are more severe weather events (hot and cold; eg, tornados in the Murray Valley) and sea level rises caused by the sea waters expanding as they get warmer.

Fact 3 – these changes will have inevitable consequences on every business and every organisation.

The precautionary principle suggests prudent organisations make reasonable allowances for these observed effects. Optimist may hope they are temporary and will go away in a year or two, but how many boards really what to bet their future on an optimistic hope?

WHY the climate is changing is largely irrelevant (although green house gasses seem to be a major contributor). The issue for boards is recognising the reality that exists now and dealing with the real problems this is causing today, starting with insurance cover/premiums closely followed by increasing the resilience and diversity of supply lines.

Alun Stevens suggested the science is quite settled. He posted: I grant you there is a lot of noise, but the science is settled and quite unequivocal. To put it succinctly:

  1. Radiation absorption by CO2 warms the atmosphere. This has been known since the mid 1800s and is identical in process to microwaves warming meat. If your microwave works, CO2 warms the atmosphere. if CO2 does not warm the atmosphere we are all deluded about our microwaves.
  2. Other gases including water vapour also warm the atmosphere in the same way, but more effectively.
  3. The higher the concentration of these gases, the greater the absorption of radiation and the greater the warming.
  4. The CO2 concentration is rising. Every monitoring station across the globe has shown a rise including those in Antarctica and Tasmania where there is no local production of CO2.
  5. The increase in CO2 is due to human activity. I can never understand why this is disputed because it is quite easy to prove. The world has an extremely accurate estimate of the amount of CO2 produced each year because of very good records of production and consumption of fossil fuels. Some may have been missed, but this just means that the answer is a Lowest estimate. The amount of CO2 in the atmosphere is a bit more difficult to measure, but is still accurately known because of the spread of measuring stations and satellites. The increase in CO2 content of the atmosphere is less than the amount produced by humans. The rest of nature is therefore a net absorber of CO2 and ALL of the increase is due to humans.
  6. Methane concentrations have also increased. Some from increased animal production – ie human induced. Some from land clearing and related activities – human induced. Some due to thawing of the deep frozen stores in places like Siberia. Physics interlude – ice can only melt if heat is added to it. If the methane stores are melting, their heat content is necessarily rising. The methane rise is either human produced or secondary to rising temperatures.
  7. Water vapour content is rising. Another physics interlude – the capacity of gases to hold water vapour is dependent on their temperature. If the water vapour content has risen it is necessarily true that the temperature of the atmosphere has also risen. Water vapour rise is a secondary effect to rising atmospheric temperatures.
  8. There is an energy imbalance between the energy received from the sun and the energy being radiated back into space. There is some argument about this, but only about the size of the imbalance not about its existence or that it is increasing.
  9. The amount of energy coming in from the sun has not changed materially. There are solar maxima and minima, but the differences in energy output between them are not big and are much too small to account for the increase in the energy imbalance. The earth has also been on a very consistent orbit over the last 150+ years or so and the Milankovitch cycle effect has in fact been very slightly negative – ie reducing the amount of incoming energy. There has been no increase in earthbound events (e.g. volcanoes) that could explain the increased imbalance. The increase is due to retaining more heat which can only be due to the ‘greenhouse’ gases.
  10. The energy content of the globe is increasing. Less than 2.5% of this in the atmosphere. Over 90% is in the oceans with the rest in the continents (warmer rocks) and melting ice. There has been a significant reduction in ice volume. The only scientific argument is whether it is a lot or a lot more or even still more. Sea levels have risen. Some is due to the melting of continental ice (melting sea ice doesn’t change sea levels) and the bulk from expansion due to rising sea temperatures.

He continued: Although I am now an actuary, I started out as a physicist and have been interested in climate science for 40 years. Back then the question was whether rising aerosols in the atmosphere would cause global cooling or rising CO2 would cause global warming. The world responded strongly to the rising aerosols – sulphur, ash etc – so that concern disappeared. It did not respond to CO2 and we are now where we are.

The science was actually settled 20 years ago. All that has happened in the last 20 years is to settle it more and more accurately and to falsify all competing hypotheses. (As Pat rightly points out, that is what scientists do – falsify claims. Those that remain unfalsified, no matter how unpalatable, are the best estimate of the truth available.)

The outworking of all this is that the science is clear that:

  1. The earth is warming.
  2. The warming is accelerating.
  3. The warming and its acceleration is caused by CO2 and its increase.
  4. Human activity is the source of the increasing CO2.

Having got that off my chest, we now get back to what are actually the real issues, namely what does this mean and what should we do? Here there is some room for debate and argument. What is the likely extent of the warming? How quickly will it happen? What will be the impacts on the climate and weather at different temperature levels? What will be the impact on sea levels? What impact will weather and temperature changes and sea level changes have on human and other life and their activities?

The answers to these questions go to answering the sorts of questions that directors need to be asking. What should we do? How quickly must we do it? How much should we spend? Can we afford to do nothing?

This gets down to one of my current areas of interest – risk management. Boards have a responsibility to manage risks. It is one of their primary functions. Climate risks, like all other risks require a proper approach:

  1. What is the risk?
  2. What will be the impact of the risk?
  3. How likely is it to happen – in this case the question is more one of when rather than if?
  4. Can we absorb the outcomes?
  5. If not, how do we mitigate the risk, insure the risk or avoid the risk?
  6. How do we implement our decisions?

This all requires proper forward estimations which brings me to my final question (at last). How will you make quality estimations and therefore decisions? Will you just rely on the gut feel experiential approach of, ‘don’t worry, my experience shows that nothing has happened in my lifetime or that of my father and grandfather; things are always up and down; so nothing will change’? Or will you take into account the best scientific knowledge and properly model the potential outcomes?

To answer one of my questions – we cannot afford to do nothing. We have to manage the risk.

Alun concluded: I am a great believer that change is ALWAYS an opportunity to be exploited. This is a big change and it will be worth a very serious amount of money. There are opportunities in changing what we do now to prevent or reduce the impact of climate change. And, because of the tardiness out there, there are opportunities in doing new things to cope with and exploit the changes that will happen.

Interestingly this is not a global left/right political argument. Whilst the approach adopted by Tony Abbot in his announcements this week (Australian Liberal) and the US Republican party favour the easy option – shoot the messenger, treat each occurrence of an unusual weather event as a 1 off anomaly and pretend nothing serious is happening this is not a consistent ‘right wing’ position.

The UK Conservative party has a 100% commitment to reducing greenhouse gasses enshrined in law – the Prime Minister who set this objective in motion was Margaret Thatcher, hardly a ‘left leaning green’, but she was a trained scientist.

Conversely, many labour organisations oppose change to mitigate greenhouse gas omissions because of their short-term effect on their member’s employment. And the thing I find strangest is the farming community (at least in Australia) that has to adapt fastest and will suffer the most from extreme weather events, seems to be represented by bodies that want to deny the existence of a problem.

Somewhere there is a serious communication breakdown. Our innate biases tend to mitigate against dealing with the issue; some of the more potent include:

A reluctance to do things now for an uncertain future benefit,

A preference for what we know though direct experience compared to things we cannot see or touch, and

A tendency to ignore things we don’t like or that don’t fit comfortably with our current views (see more on ‘bias’).

Education in the broadest sense is the antidote to bias and this requires meaningful communication – something that has been seriously lacking.

The BANANAs slip up

A UK Government Minster recently commented that the world was shifting from a bunch of NIMBYs to BANANAs!

HS2-banana

NIMBY = Not In My Back Yard (potentially selfish but understandable)

BANANA = Build Absolute Nothing Anywhere Now and Always

In the UK the journey from London to the Midlands is fraught – traffic is overcrowded for most of the 24 hours – one accident can cause hours of traffic chaos, conventional rail is overloaded and the distance is too short for effective air travel. The solution to this problem has been rolled out throughout the rest of Europe for several decades – high speed rail. Using the existing high speed rail you can get to Paris or Brussels easier than Birmingham or Leeds from the centre of London.

To fix the problem, the UK is planning its second high speed rail link from London to Birmingham and then on to Leeds and Manchester, called HS2. Since its announcement the BANANAs have been out in force – apparently it is better from the BANANA viewpoint to have highly inefficient, high pollution traffic jambs and build nothing rather than a clean and efficient alternative. The fact that the North of England is significantly disadvantaged compared to the better connected South is irrelevant. The emotional arguments about ‘damage’ caused by the development are immediate and compelling, the benefits arising from the operation of HS2 are in the future and so BANANAs can ignore them.

HS2-Map

Fortunately the UK High Court operates in a more pragmatic space. In its judgement earlier this month, the government won nine out of 10 points being challenged, which effectively gave the “green light” to the high-speed rail project. The judge agreed it was lawful for the Government to choose to rule out upgrading the existing network as a credible alternative to HS2. He noted that a patch and mend approach failed to meet the Government’s objectives of providing a long term boost to capacity and economic growth. He also found that the Government’s approach to consultation on the HS2 Phase One route, environmental assessment and consideration of the impact on habitats and protected species, had all been carried out fairly and lawfully.

The one point the judge upheld was a challenge concerning the way the property compensation consultation had been carried out. The Government has decided that instead of appealing this decision it will re-run this consultation in line with the judge’s finding to fairly compensate the public who are impacted by the scheme.

Contrast the problems in the UK and the Republican Party blocking a similar initiative in the overcrowded NE of the USA with China where current plans are for 16,000km of high speed rail to be operating by 2020, including the 9676km already built, in a determined effort to overcome congestion and pollution.

To quote the Boston Consulting Group: ‘China’s big infrastructure networks are platforms upon which new industries are layered greatly multiplying the economic value of the projects themselves’.

Australia has its fare share of BANANAs – there are 100s of tones of radioactive medical waste stored in expensive hospital buildings as well as radioactive industrial waste scattered throughout metropolitan areas because no government has had the courage to develop a safe storage facility. Every time one is proposed the BANANAs start screaming, but they also do not want to let cancer patients die or fly in unchecked aircraft (radio isotopes are used in the non-destructive testing of welds).

What the BANANAs forget is living is a compromise – every decision not to do something has a consequence and every decision to do something has a consequence. Careful consideration of the options and a balanced decision is needed based on the overall good for the environment and society (with proper compensation to those disadvantaged).

Doing nothing simply condemns everyone to progressively lower standards of living that will eventually lead to mass degradation of the environment because there is no money to look after it!

The advent of BANANAs supported by social media opens up a whole new set of stakeholder management challenges. NIMBYs were identifiable and had reasonable ground to expect consultation. BANANAs are far more widespread and work on emotions rather than common sense – for more on the tools for stakeholder management see: http://www.stakeholdermapping.com/

AustPMA – Final Meeting

The meeting to formalise the closure of the Australian Performance Management Association and discus the formation of a less structured network for project controls professionals will be held on the 9th April 2013, at the Rydges Capital Hill, Canberra, ACT.

The AustPMA – Final Meeting is being held in conjunction with the Project Controls Community Evening (free event) which will start at 6:00pm to conclude at approximately 7:00pm – a cash bar will be available from 5:30pm.

The free Community Evening will include:

  • The formal finalisation of the AustPMA
  • A brief presentation on developments in the International Standards Arena (ISO) and the work of the ISO Technical Committee focused on project, program and portfolio management.
  • An update on the qualification of planners and schedulers including the launch of the CIOB PTMC (Project Time Management Certificate) qualification in Australia
  • An update of the CIOB contract for ‘complex projects’ and its approach to proactive time management.
  • An open discussion on the ‘way forward’ to establish a dynamic community of project controls professionals in Australia, effectively linking the work of the AIPM Controls SIGs, the Governance and Controls Symposium, the College of Performance Management, Planning Planet, and any other group working to advance skills and knowledge in this important discipline.

The costs of the room hire are being covered by the not-for-profit, PM Global Foundation, the organisers of the Governance and Controls Symposium that will be in the same location on the 10th April.

Any former AustPMA members may download:

Or email me to request copies at patw@mosaicprojects.com.au (many of you have moved and we don’t have your current email).

Regardless of your involvement with AustPMA in the past, we cordially invite all project controls professionals and interested project managers to attend this free community meeting to network and discuss the future direction of our discipline, as well as bidding a short but fond farewell to the AustPMA.

To assist in organising, please register for the free Project Controls Community Evening at: http://wired.ivvy.com/event/GCSM13/ (scroll down page for details).

Project Time Management Workshops for Planners & Schedulers

We are pleased to be part of the team launching the Project Time Management Certificate (PTMC) in Australasia. Mosaic’s Project Time Management Workshops are designed to:
- Offer a practical one-day scheduling and planning course.
- Underpin studies for the CIOB PTMC examination.
- Start a Blended training course for the PMI-SP credential.

In cooperation with the Chartered Institute of Building, Mosaic will be running a series of practical 1 Day Project Time Management Workshops that will be followed by a PTMC examination conducted by CIOB in the same city a few weeks later. Our first workshop will be held in Canberra as part of the Project Governance and Controls Symposium on the 9th & 10th April:
- Project Time Management Workshop – 9th April
- Free Controls Professional networking evening – 9th April (follows workshop)
- Project Governance and Controls Symposium – 10th April
- PTMC Examination – 4th May

These events are designed to re-frame project controls in Australia and provide an on-going forum for cross-industry, cross-association, cross-discipline discussions to advance the status and understanding of project controls. 2013 is the foundation year for what is planned to be a regular annual event.

The PTM Workshop is a valuable 1 Day course as well as providing a foundation leading to professional credentials.

The PTM Workshop is a valuable 1 Day course as well as providing a foundation leading to professional credentials.

Unlike the PMI-SP credential which requires formal training and a minimum of 3 years of experience for a candidate to be eligible for the examination, the PTMC is designed as a rigorous knowledge test that is open to anyone. Potential candidates can choose to self-study or take a course or any combination that works for them:

PTMC_Routes-500

The PTMC is designed to provide experienced schedulers with proof they understand their discipline and offer graduates and others wishing to become a scheduler an opportunity to learn the art and skills associated with being a professional planner and scheduler – there is far more to the profession than simply using software!

More information:
- The PTMC Credential.
- PTM workshops (full schedule of dates).
- Book into the Canberra PTM workshop.
- Book into the free networking evening  (scroll down page – cash bar)
- Join us at the Project Governance and Controls Symposium.

The Symposium and networking events are underwritten by the not-for-profit PM Global Foundation and apart from physical costs, all of the income from the PTM workshop will be used to help develop this important initiative. We look forward to your support.

The UN/CEFACT format for project data

The UN/CEFACT format for project data is an XML schema that standardizes schedule, cost, and earned value data from organization to organization no matter the software used to input the information.

UN/CEFACT is a subcommittee of the United Nations Economic Commission for Europe (UNECE). It is an official intergovernmental standards organisation connected to ISO. The goal of the UN/CEFACT is to improve worldwide cooperation by facilitating trade and electronic business by developing international EDI (Electronic Data Interchange) standards for electronic trade documents in XML format.

UN/CEFACT XML is the current data standard used for an Integrated Program Management Report (IPMR). The US Department of Defense implement this standard via Format 6 of DI-MGMT-81861. The IPMR’s primary value to the Government is its utility in reflecting current contract status and projecting future contract performance. It will be used by the DoD component staff, including program managers, engineers, cost estimators, and financial management personnel, as a basis for communicating performance status with the contractor.

The DoD IPMR contains data for measuring cost and schedule performance on acquisition contracts. It is structured around seven formats that contain the content and relationships required for the electronic submissions.
Format 1 defines cost and schedule performance data by product oriented Work Breakdown Structure (WBS).
Format 2 defines cost and schedule performance data by the contractor’s organizational structure (e.g., Functional or Integrated Product Team (IPT)).
Format 3 defines changes to the Performance Measurement Baseline (PMB).
Format 4 defines staffing forecasts.
Format 5 is a narrative report used to provide the required analysis of data contained in Formats 1 to 4 and 6.
Format 6 defines and contains the contractor’s Integrated Master Schedule (IMS).
Format 7 defines the time-phased historical & forecast cost submission.

With this weight of interest and support, the UN/CEFACT format for project data will become increasingly important and already a number of organizations, including Acumen are now offering a free, web-based file converter to translate proprietary schedule information into the XML format (see: http://www.projectacumen.com/news-item/acumen-launches-un-cefact-file-converter/).

At the moment the UN/CEFACT format seems to be used by clients to receive and compare project data from contractors or tenders. But I expect before long, the concept of data exchange will take hold and importing the XML file will become a standard feature on most main-line tools; however, a word of warning!

A consistent file format is not the same as a consistent analytical outcome. Different tools, different versions of the same tool and different switch settings within a singe tool can produce significant variations in the calculated results from identical data. To quote Fredric L. Plotnick, Ph.D., Esq., P.E. “Choose your Software – Choose your Options – Choose your Results”. Identical data formatting does not mean identical analysis results. We have a long way to go for standardized data analysis. For more on the analytical challenges see: http://www.mosaicprojects.com.au/PDF/Schedule_Calculations.pdf

Looking to earn PDUs / CPD in a great learning environment?

A few interesting options to consider:

  1. The Construction CPM Conference in New Orleans – http://www.constructioncpm.com/
    Its not too late – we fly out Thursday to enjoy a couple of days in the ‘Big Easy’ before the kick off Sunday evening (27th Jan.)
    .
  2. The Project Zone Congress in Frankfurt 18th & 19th March – http://www.projectzonecongress.org
    One of Europe’s leading international conference and the good news – readers of this blog can claim a 10% discount by enter the code PZ2012_MEDIA02E0AC81 into the discount code field.
    I cannot make this year but we are planning on being there in 2014.
    .
  3. A specialised and highly focused Governance and Controls Symposium to be held in Canberra on 10th April - http://wired.ivvy.com/event/GCSM13/. The call for papers still open and if you are serious about the contribution of project controls to value creation this is a must be at event.
    .
  4. Later in the year PMOz in Melbourne, 17th & 18th September – Australian’s best PM networking conference – http://www.pmoz.com.au/