Author Archives: Pat Weaver

Dept. Defence Support for PGCS 2021

The Department of Defence, and particularly CASG have been involved in the development of PGCS since its inception in 2013. This year is no different with a powerful line up of speakers in the Defence Stream including keynote presentations by Ciril Karo, Group Business Manager, CASG, Shane Fairweather, First Assistant Secretary Rotary, Aerospace and Surveillance Systems CASG.

These two keynote presentations are supported by technical papers including:

Andrew Butt: Joint Confidence Levels – combining project control artefacts to inform decision making.

Andrew Goodwin: An update on the significant developments in integrated project controls, EVM and project reporting within and external to CASG.

LCDR Victoria Jnitova and GPCAPT Adrian Xavier: Measuring RAAF training system resilience using survey instrument.

Dr Anh Pham-Waddell: Force Structure Plan 2020 costing methodology and outcomes.

Defence members (civilian and military) across Australia, and around the world, have special access to PGCS 2021.  The details of your free access and other options for participating are outlined in DEFGRAM 269/2021.

The full program for PGCS 2021 is now on our website. Click through o see more and register:

Asia-Pacific Project Controls Expo Awards 2021

The submission deadline date for
Asia-Pacific Project Controls Expo Awards are closing

This is great opportunity for individuals and organisations to share the success stories on Friday 16th July, but it’s not too late to submit an entry.

To find out more, check the Categories & criteria details

PGCS 2021 is just a month away!

On of the themes this year is the Role of Earned Value Management in Project Governance and Controls.

Click through to the symposium website:

The role of Earned Value Management (EVM) has had a decades long influencing role in project governance and controls systems theory, standards, and practical application, that extends well beyond the mandated use of EVM on major defence acquisition projects. It is regarded as a project controls best practice for the informed management of major acquisition projects within Defence and beyond. Application of ‘EVM lite’ systems which extract the data required for EVM analysis is becoming important in general project management world-wide across multiple industry sectors and geographies.

PGCS 2021 offers an unequalled opportunity for anyone interested in EVM to interact with presenters and PGCS committee members who have had leading roles in the theoretical development of and publication of global standards related to this important methodology over many decades.

If your project is in need of the practical application of project governance and controls best practices or has EVM in the mix, PGCS 2021 is the ideal place to find out more about the topic, or to update your knowledge to include the latest developments in this field.

There are of course many other themes and presentations including Agile, staff development and building multi-contractor teams; plus three International Masterclasses. The full program for PGCS 2021 is now on our website, to see more and register, follow this link:

Australian Dept. of Defence members (civilian and military) across Australia, and around the world, have special access to PGCS 2021. The details of your free access and other options for participating are outlined in DEFGRAM 269/2021.

Project Governance & Controls Symposium 2021 | Call for Papers Closing

Call for papers
We still have a number of speaking slots open, including opportunities to entre your paper for the $1000 Walt Lipke Award and publication in the PGCAR peer-reviewed journal.
The key requirements to be delivered on or before the 24th May are:
– Register for the event on-line or by email,
– Submit your paper title and abstract,
– Provide a ‘head-shot’ and brief bio. If selected, your PowerPoint presentation will be required by early July. 

If you choose to submit an optional written paper, delivery dates can be negotiated.

PGCS 2021 will run on-site at the Rex Hotel Canberra & Virtually from 10-12 August 2021.  
PGCS is the only annual conference, run in Canberra, that is focused on improving project outcomes in the public and private sectors. Operating in a COVID safe environment, PGCS 2021 brings even more value to the program and project management professions featuring 20 sessions over 2 days followed by 3 Masterclasses


Standard registrations are now open for in-person or virtual attendance at the Symposium and/or a Masterclass. To find our more or register see:

Project Governance & Controls Symposium – 2021 Walt Lipke Award & PGCAR

The annual Walt Lipke Award is Australia’s premier project management paper award.

Now in its 5th year, the annual Walt Lipke Award is open to speakers at PGCS 2021 who submit a written paper in addition to their presentation slides; both industry and academic papers are welcome. Three papers are nominated as finalists each year prior to PGCS, and the winner is announced during the opening plenary session:
The winner will receive:

  • The Walt Lipke Project Governance and Control Excellence Award (Perpetual Trophy)
  • A $1000 cash prize plus an award miniature to keep.
  • Complimentary attendance at PGCS, and
  • The presentation of your paper to the PGCS plenary as a Key Note speaker.

The runners-up will receive:

  • Complimentary attendance at PGCS (registration fees will be refunded if paid prior).
  • Presentation of your paper in the Walt Lipke Award stream.

Selection of the finalists and winner each year is at the sole discretion of the PGCAR academic panel and will be based on your papers:

  • Originality: a new or innovative concept
  • Practicality: the usefulness of the concept in the management of projects, programs and/or portfolios in the Australian context
  • Quality: the merit of the paper. 

For more on the Walt Lipke Award click here.

Project Governance & Controls Annual Review (PGCAR)
The PGCAR is a refereed journal published by PGCS in the weeks following our Annual Symposium. It includes the Walt Lipke Award winners, other symposium papers of sufficient merit, and academic papers submitted directly to PGCAR. Academic papers (and others on request) are subject to a rigorous double-blind peer review prior to publication. 

Note: the PGCAR is open to all Australian academics seeking publication in a refereed journal, attendance at the Symposium is only required to be eligible for the Walt Lipke Award. For more on publishing in PGCAR click here.

PGCS 2021 will run on-site at the Rex Hotel Canberra & Virtually from 10-12 August 2021.

PGCS is the only annual conference, run in Canberra, that is focused on improving project outcomes in the public and private sectors. PGCS 2021 brings even more value to the program and project management professions featuring 20 sessions over 2 days followed by 3 Masterclasses.  See more.

Project Governance & Controls Symposium 2021 – Call for Papers

PGCS 2021 will run on-site at the Rex Hotel Canberra, & Virtually from 10-12 August 2021.

PGCS is the only annual conference, run in Canberra, that is focused on improving project outcomes in the public and private sectors by helping organisations select the right projects and programs and then manage them to deliver the right outcomes.

The PGCS call for papers is now open

The PGCS 2021 program already has 7 keynote and invited speakers plus 2 master classes locked in, with more to be announced soon. Visit for further details. We are now also calling for industry and academic papers for presentation in the:

  • Defence and Major Projects stream – case studies are always welcome.
  • Project governance and controls stream – presented in association with the International Cost Estimating and Analysis Association (ICEAA).
  • Academic program.

For further information or to submit your paper please click here for more details. Accepted papers are eligible for the Walt Lipke award and $1000 cash prize.

The call for papers closes Monday, 24 May 2021 at 5:00pm.

Program Highlights:

Keynote Speaker: Oliver Baker, UK.

Suppliers – Harmonising the Relationship

Based on his experience working on the Astute Class Submarine Programme delivering a fleet of 7 nuclear-powered attack submarines to the Royal Navy, one of the most complex engineering projects within the United Kingdom. Oliver will describe the One Team approach to operating a joint project controls model and how these lessons can be applied to a different types of project, across a range of sectors.

Click here for more details on our other speakers

Masterclass: Prof. Chuck Keating,  Old Dominion University Virginia, USA.

A Practical Guide to implementing Complex Systems Governance Concepts on Projects

The purpose of this masterclass is to provide a hands-on experience for Project Management (PM) professionals for the application of Complex System Governance (CSG) concepts. CSG is a new and novel approach to improve performance through purposeful design, execution, and evolution of essential system functions to sustain project performance in the midst of external turbulence and internal flux.

Click here for more details on our other Masterclasses.

Something to add to your New Year reading list: The Project Business Glossary

The Project Business Glossary

The Project Business Foundation (Sisseln, Switzerland) has published its new glossary for project business management to help parties in cross-corporate projects achieve a common understanding of the terminology being used, and harmful misunderstandings are avoided.

Misunderstandings about the meaning of words are a frequent and often damaging cause of miscommunication and conflict between organizations, particularly when they have a different ‘home culture’ and language base. The new Project Business Glossary published by the Project Business Foundation addresses this issue by helping parties under contract agree on a common use of terminology.

“The Project Business Glossary is intended to bring very practical benefits,“ explains Oliver F. Lehmann, President of the Project Business Foundation, adding that “it can be simply added to the appendix of a contract ensuring the parties’ common understanding of the language used and as a jointly accepted dictionary, when different interpretations on terminology could lead to disputes. Even if parties decide to use a different definition for a specific term, the glossary is helpful as a baseline against which the deviation is expressed.”

50% of the authors who developed the Project Business Glossary were from Anglo-American Common Law jurisdictions, the other half came from Civil Law countries. As one of the authors, Sarah Schütte from the United Kingdom, put it: “The Glossary is drafted to be ‘jurisdiction-blind’, i.e. anyone anywhere can use it.” The Project Business Glossary can be freely accessed and used. It can be accessed online and downloaded as a PDF file from and has been included as a valuable addition to Mosaic’s list of glossaries at:

Crisis create opportunities and issues – COVID-19 is no different

Two new and related posting on our website:

Negotiating in the midst of uncertainty. This article takes a proactive look at what’s needed to come through a crisis in the best possible shape.  It suggests the negotiating approach needed is very different from ‘business as usual’.  Click to download the PDF.

Contact Termination. This new White Paper looks at the risks and challenges associated with terminating a contract when all else fails. It helps explain why in 40 years I have never seen a lawyer proactively seek to terminate a contract! Click to download the PDF.

Our PMKI library contains over 300 papers and articles in an indexed hierarchy. To explore more see:

GAO Cost Estimating and Assessment Guide Updated

The venerable Cost Estimating and Assessment Guide (Cost Guide) has been updated for the first time since 2009!  Published in March, the 2020 version of the Cost Guide has been significantly improved.

Some of the changes include:

  • Better alignment of best practices, cost estimate characteristics, and cost estimating steps
  • Clarification of some of the best practices and their related criteria
  • Additional content in technical appendixes and revision or deletion of others
  • Update case studies and references to USA government legislation and rules
  • Modernization of the Cost Guide’s format and graphics.

The Cost Guide defines the four characteristics of a good estimate: comprehensive, well documented, accurate, and credible. It also incorporates 18 best practices and shows how the best practices align to the four characteristics. Additionally, it introduces the 12 steps of the cost estimating process that produce reliable estimates, and shows how the best practices align with the 12 steps.

Earned Value Management (EVM) remains central to the Cost Guide’s approach to managing the delivery of a project once the estimate is approved.

As with the previous version, the Guide can be downloaded free of charge from:

For more on cost management see:

New Articles posted to the Web #89

BeaverWe have been busy beavers updating the PM Knowledge Index on our website with Papers and Articles.   Some of the more interesting uploaded during the last couple of weeks include:

You are welcome to download and use this information under our free Creative Commons licence.

Visit our PMKI Library for free access to many more papers and articles: