Author Archives: Pat Weaver

Easy EVM Published

Easy EVM – Implementing Earned Value Management using ISO 21508:2018 is the first of a short series of books we are working on.

Easy EVM is a self-paced course-in-a-book, supported by Mosaic Project Services Pty Ltd. As part of the course, all trainees working through the materials are welcome to email Mosaic with any questions or requests for additional information they may have at any time. We will attempt to answer all emails within 24 Hrs of receipt. The book also designed to act as a reference and practice guide for people implementing EVM, and contains numerous links to additional resources.

The purpose of this ‘course-in-a-book’ is to provide practical guidance to people, and organizations, involved in either implementing an earned value management system, or using information created by an earned value management system. It provides guidance on concepts, responsibilities, integration, and processes, for the implementation and use of earned value management based on ISO 21508: Earned Value Management in Project and Programme Management; obtaining a copy of the International Standard is recommended, but not essential, to make effective use of this course.

Easy EVM, and ISO21508, are compatible with PMI’s The Standard for Earned Value Management (ANSI/PMI 19-006-2019).

The book is divided into five sections, each section includes guidance on an aspect of EVM, references, and a set of 20 questions; with the answers in Section 6. Open the Book2Look preview to see the full table of contents, sample pages, and sample questions & answers.

Or click through to the Mosaic website to buy your copy.

New Articles posted to the Web #90

BeaverWe have been busy beavers updating the PM Knowledge Index on our website with Papers and Articles.   Some of the more interesting uploaded during the last couple of weeks include:

You are welcome to download and use this information under our free Creative Commons licence.

Visit our PMKI Library for free access to many more papers and articles: https://mosaicprojects.com.au/PMKI.php

Are Traditional Reports past their use-by date?

Projects create reports!

Most projects are required to produce weekly and/or monthly reports for their client as part of a contract, or as part of an internal set of reporting requirements, or both. But is this style of reporting valuable or are better options emerging? Projects create reports! Most projects are required to produce weekly and/or monthly reports for their client as part of a contract, or as part of an internal set of reporting requirements, or both. But is this style of reporting valuable or are better options emerging?

Our latest article ‘Are Traditional Reports Past Their Use-by Date?‘ discuses the problems and challenges of changing from reports to a real-time dashboard to communicate project information.

For more on effective communication management see: https://mosaicprojects.com.au/PMKI-PBK-040.php#Process2


Contingencies are not a soft option!

Knowing what a project is really likely to cost is important from every perspective: personal, professional, and organizational. But developing a realistic and achievable cost estimate has two components: first you develop an accurate baseline estimate, then you need to develop a realistic contingency.  Most people do step one, very few people even think of step two.

This article focuses on the importance of adequate contingencies and reserves in delivering a successful project: https://mosaicprojects.com.au/Mag_Articles/AA006_Contingencies_are_not_a_soft_option.pdf


The Real Estimating Challenge is not calculating the price!

Calculating an accurate cost estimate is the easy bit. Having the estimate accepted by either a client, or your management, or both, and then delivering your project on budget is far more difficult.

Our latest article looks at the challenges of selling a realistic and achievable cost estimate to managers and clients. It’s probably one of your most important skills: https://mosaicprojects.com.au/Mag_Articles/AA005_The_real_estimating_challenge.pdf

For more on cost management see: https://mosaicprojects.com.au/PMKI-PBK-025.php

Scot-free & Lots

Anyone owning a unit in a strata title development in Australia and many other parts of the world will be familiar with the concept of ‘Lot Entitlements’ which set the share of corporate/common fees paid by each unit owner and their voting rights in the owners’ corporation.

Similarly, most English-speaking people will be aware of the expression she got off ‘scot-free’ meaning the person was released without receiving the deserved or expected punishment. Other similar meanings of scot-free are: without being harmed (possibly derived from a passage in Shakespeare’s Macbeth), or without paying their dues.  But where do these strange terms originate?

The term scot-free has nothing to do with Scotland. The word ‘skot’ is Old Norse for a payment or tax. It came into Middle English as ‘bescot’, referring specifically to a customary tax paid to a lord, bailiff, or sheriff, and into modern English as ‘scot’. Therefore, scot-free literally means exempt from tax; it has since been broadened to indicate ‘exempt from punishment’. In a Viking settlement, some people through privilege or service were ‘skot-free’ and did not pay taxes.

The flip side of some people being ‘scot-free’ was the need for the rest to pay their share of the taxes! To manage the different amounts people had to pay, the overall tax for the community was divided into ‘lots’ and then each taxpayer had to pay their lot.  Fast forward 1500 years and our share of the annual corporate fees for the building we live in is based on out ‘lot entitlements’ and there is no way we can get off scot-free……

For more on project management ad allied history see: https://mosaicprojects.com.au/PMKI-ZSY.php

PGCS Standard Registrations Close 30th July

Virtual & In-Person Attendance

This is your last chance to register for PGCS 2021 at the standard rate. We have a full and exciting program and the Symposium is guaranteed to run. Subject to the ACT remaining virus free, the event will be hybrid, with both in-person and virtual attendees. If the situation changes, we are set to transition to a fully virtual event. Face-to-face delegates will be offered the option of either transitioning to a virtual registration and receiving a partial refund, or receiving a full refund. However, at the moment we are busy putting the final planning in place for a successful hybrid event. Don’t miss out! https://www.pgcsymposium.org.au/

Dept. Defence Support for PGCS 2021

The Department of Defence, and particularly CASG have been involved in the development of PGCS since its inception in 2013. This year is no different with a powerful line up of speakers in the Defence Stream including keynote presentations by Ciril Karo, Group Business Manager, CASG, Shane Fairweather, First Assistant Secretary Rotary, Aerospace and Surveillance Systems CASG.

These two keynote presentations are supported by technical papers including:

Andrew Butt: Joint Confidence Levels – combining project control artefacts to inform decision making.

Andrew Goodwin: An update on the significant developments in integrated project controls, EVM and project reporting within and external to CASG.

LCDR Victoria Jnitova and GPCAPT Adrian Xavier: Measuring RAAF training system resilience using survey instrument.

Dr Anh Pham-Waddell: Force Structure Plan 2020 costing methodology and outcomes.

Defence members (civilian and military) across Australia, and around the world, have special access to PGCS 2021.  The details of your free access and other options for participating are outlined in DEFGRAM 269/2021.

The full program for PGCS 2021 is now on our website. Click through o see more and register: https://www.pgcsymposium.org.au/

Asia-Pacific Project Controls Expo Awards 2021

The submission deadline date for
Asia-Pacific Project Controls Expo Awards are closing

This is great opportunity for individuals and organisations to share the success stories on Friday 16th July, but it’s not too late to submit an entry.

To find out more, check the Categories & criteria details

PGCS 2021 is just a month away!

On of the themes this year is the Role of Earned Value Management in Project Governance and Controls.

Click through to the symposium website: https://www.pgcsymposium.org.au/


The role of Earned Value Management (EVM) has had a decades long influencing role in project governance and controls systems theory, standards, and practical application, that extends well beyond the mandated use of EVM on major defence acquisition projects. It is regarded as a project controls best practice for the informed management of major acquisition projects within Defence and beyond. Application of ‘EVM lite’ systems which extract the data required for EVM analysis is becoming important in general project management world-wide across multiple industry sectors and geographies.

PGCS 2021 offers an unequalled opportunity for anyone interested in EVM to interact with presenters and PGCS committee members who have had leading roles in the theoretical development of and publication of global standards related to this important methodology over many decades.

If your project is in need of the practical application of project governance and controls best practices or has EVM in the mix, PGCS 2021 is the ideal place to find out more about the topic, or to update your knowledge to include the latest developments in this field.

There are of course many other themes and presentations including Agile, staff development and building multi-contractor teams; plus three International Masterclasses. The full program for PGCS 2021 is now on our website, to see more and register, follow this link: https://www.pgcsymposium.org.au/

Australian Dept. of Defence members (civilian and military) across Australia, and around the world, have special access to PGCS 2021. The details of your free access and other options for participating are outlined in DEFGRAM 269/2021.